Issue one common scope

Provide each bidder with the same plans, issue register, site report, contract reconciliation and required deliverables. Record addenda and answers to questions so no builder prices from a private set of assumptions.

Where one bidder identifies an omitted risk, circulate the clarification to the others where appropriate.

Build a comparison matrix

Compare line by line: included work, quantity, rate, investigation, access, reinstatement, certification, programme, margin, GST, provisional sums and exclusions. Separate price differences caused by scope from differences in commercial rate.

A $20,000 cheaper quote may omit roof access, engineering and repainting that another builder included.

Assess capability and contract position

Review licence, HBCF eligibility, experience with incomplete homes, ability to document defects, financial capacity, supervision and subcontractor availability. Ask how the builder will manage first-builder work and concealed conditions.

A technically excellent new-home builder may still be unsuitable for forensic takeover work.

Clarify before selection

Conduct a scope interview and issue written post-tender clarifications. Require the final proposal to incorporate agreed answers, not rely on meeting notes. Confirm the new HBCF certificate process, contract form, commencement conditions and payment schedule.

Retain the comparison as claim evidence. It can demonstrate that the selected price was reasonable even if it was not the lowest.

Practical takeaway: Compare responsibility, not just totals. A complete, auditable proposal usually offers better value than a low price built on exclusions.

How ARK Houses can help

ARK Houses can price a common scope and participate in a like-for-like clarification process. Where our proposal is selected, the final contract incorporates the agreed inclusions, exclusions, provisional sums, evidence requirements and HBCF arrangements.

Discuss Your Builder Recovery Project

This article provides general construction information only. It is not legal, financial or insurance advice. HBCF cover, deadlines, insurer decisions, contract rights and project requirements depend on the policy, evidence and individual circumstances. Obtain appropriate professional advice for your matter.